By Tina Hilton of Clerical Advantage

Something special for this week’s post here at Home Office Warrior, I’ve recorded my first video blog post!

Please forgive the quality, it seems that if I plan on doing more video posts (and I do!) that I’ll be investing in something other than my built in laptop webcam.
The video post is regarding whether virtual assistants need to you use social media, especially twitter, in order to be successful. I give you my thoughts on the subject in the video.

There you have it, my feelings on the subject. What are yours? I welcome your comments and opinions.

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.

By Tina Hilton of Clerical Advantage

So far I’ve been the one asking all the questions. We’ve had some great interviews in the series haven’t we?  I want to take the opportunity to thank everyone that participated in the interviews again.

This week, it’s the last post in the interview series and I’ve turned the tables on myself. I decided I’d share my answers to the interview questions with all of you.  And not to stop there, I want you to use the comments section to ask me more.  If there are things that you’d like to know about being a virtual assistant, starting a VA business, working with a virtual assistant or anything else related to virtual assistance, go ahead and ask me now! Who knows, there are probably other people out there that want to know the same thing.  And I’ve found that lots of times comments tend to be some of the best starting points for great blog posts.
Now, here are my answers to those interview questions:

HOW: How long have you been a virtual assistant?
Tina: Two years, in fact Clerical Advantage just celebrated it’s 2nd anniversary on Sept. 1st. I’m even running an anniversary special through the end of the month in celebration. (Sorry, shameless plug)

HOW: What first drew you to become a VA?
Tina: Desperation. The title company I was title processor for closed it’s doors due to the real estate ‘crash’. And they weren’t the only ones. Southern Maine, where I was living at the time, was suddenly full of out of work escrow/title processors and real estate paralegals and no openings to be found.  In fact, jobs in general were few and far between and there was certainly nothing that was going to pay what my former salary had been and cover my housing costs and bills. I allowed myself to panic and wallow in self pity for about a week and then decided I needed to figure out how to make money with the things I did best.
I did a search on the internet for those skills and amazingly, somewhere deep in the search results the term virtual assistant came up.  As I researched it, I realized that  my experience, education, skills and abilities were a perfect match for becoming a virtual assistant.

HOW: What did you find to be the biggest challenge when starting your virtual assistant business?
Tina: I think it was figuring out how to find that first client without spending any money on marketing. I was surviving on unemployment checks during the first few months that my business was open, thanks to a special program the state of Maine offered. The checks paid the rent and bills, but left nothing for my new business.

HOW: How long did it take you to sign your first client?
Tina: I had signed my first client, a retainer client, within 3 months. Looking back on it, it was pretty amazing to not only sign a client that quickly, but a client that required a large amount of hours.

HOW: What did you find was the most effective way to market your virtual assistant business?
Tina: As I said before, I had no marketing budget whatsoever, so I turned to the Internet.  I’d been blogging for years on a personal level, so I decided to start a business blog. I also started visiting blogs of people whom I thought might benefit from using a virtual assistant and I also started visiting a variety of sites that talked about the ‘business of blogging’.  It’s still the foundation of my marketing, although now I’ve added other social media and in person networking to the mix.

HOW: What do you feel is your biggest challenge in marketing your business?
Tina: Knowing who I was marketing to. Finding your target market is hard.  And as a new business owner, you’re so afraid that if you only market to a small segment that you’ll never get a client. After all, usually you’ve marketed to pretty much everyone and didn’t get one right?  It sounds cliche, and I know it’s hard to believe, but finding a smaller group of people that you can market directly to actually works much better.  In one of my blog posts at Home Office Warrior I likened it to fishing in a smaller pond and it’s true.

HOW: What do you find to be your biggest client related challenge?
Tina: I think it would have to be getting over those ‘new client’ rough spots.  Lots of times working with a virtual assistant is new territory for them.  They’ve come to me because they’ve heard of all the benefits of working with a VA. So when the first project or two is a little bumpy or takes longer than they anticipated they sometimes get discouraged.  I try to remind them it’s like any new working relationship in that you have to get used to how the other person works, learn how to communicate with one another and generally get your working rhythm going. Communication is another new client ‘issue’ that I see from time to time. E-mail is a crucial communication tool for a VA and some clients just aren’t as e-mail ‘centric’ as we tend to be. Learning to communicate instructions for projects via e-mail can be daunting.

HOW: What type of changes, if any, have you made to your business since start-up?
Tina: Even though it’s only two years old, I’ve made lots of changes.  And I believe that a key to growing your business is to welcome change.  I started out offering an unending list of administration services which I’ve whittled down over time. I no longer offer some services, like title processing services and phone services but now I offer new ones like blog consulting, assistance and maintenance.  In fact, I kind of feel like I’m the “Blogging VA”.  I’ve also narrowed whom I provide services to.  In the early days I was directing my marketing pitch to just about anyone who would listen.  Now I’ve narrowed it down to legal professionals and business creatives (coaches, writers, teachers, etc.).

HOW: What is the one thing you wish you knew before you started your business?
Tina: Honestly, nothing. It’s been the learning experiences that have made me better at what I do and made my services better for my clients. If I say I wish I’d found my ‘niche’ earlier than I wouldn’t have learned important lessons or realized why it’s so important. It’s like anything, if it’s handed to you on a silver platter you don’t tend to appreciate it quite as much.

HOW: What do you envision your business being like in 5 years?
Tina: I see Clerical Advantage being a multi-VA & VA referral business and THE company that legal professionals and business creatives think of first when they need a virtual assistant.  I know my daughter is just waiting for the day when I’m ready to bring on another VA.  I see myself being more of a teacher and speaker and a strong, highly visible advocate for virtual assistants, virtual paralegals and virtual legal assistants.  I picture myself teaching classes of people who not only want to learn how to work with a virtual assistant, but people who want to know how to become a VA and grow a strong business.  And maybe, just maybe, I’ll realize my dream of becoming a published author?

So there it is.  Don’t forget to add your questions or comments to the comments section and take advantage of an opportunity to find out more about virtual assistants and the business of providing virtual assistance.

Next week it’s back to normal. I’ll be talking about the possibility of trading your services to get more exposure.

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.

By Tina Hilton of Clerical Advantage

This weeks interview is with Patricia Eales, a certified Social Media Marketing Specialist and owner of Your Extra Pair of Hands.

As I’ve stated before, I hope this series of interviews with virtual assistants will help others overcome that “going it alone” feeling and make them realize we’ve all dealt with the same difficulties, doubts and challenges along the way.  There will be one more interview in this series and then I’m going to share my own answers to the interview questions with all of you.

Time to say hello to Patricia:
HOW:  Patricia, How long have you been a virtual assistant?

Patricia: Officially, I have been a VA for 6 months, however, in past positions as a Corporate Executive Assistant, I did work remotely for various executives.

HOW:  And what first drew you to become a VA?

Patricia: I am a born entrepreneur, and saw the opportunity to combine my 20 + years of skills and experience as an Executive Assistant, with the flexibility of owning my own business.  I have not regretted making that decision.

HOW : Wow, over twenty years is a lot of experience to bring to any clients. What did you find to be the biggest challenge when starting your virtual assistant business?

Patricia: The first challenge I encountered was in seeking the best way to find clients, in as cost effective and time efficient way as possible.

HOW : How long did it take you to sign your first client?

Patricia: I was only in business for 2 weeks when I signed my first client, with 2 more signing with me very quickly after that.  It was very exciting.

HOW : Signing clients never gets old does it?   You seemed to know just what to do to get clients quickly. What did you find was the most effective way to market your virtual assistant business?

Patricia: Networking has been the best resource for me.  I belong to BNI, and other networking groups, as well as online social networking forums and groups. Building personal relationships, and demonstrating the value of your services is key.

HOW : And what do you feel is your biggest challenge in marketing your business?

Patrica: I feel that the biggest challenge in marketing my business would have to be in doing it in the most cost effective way without appearing cheap.  The adage “you have to spend money to make money” is true, but finding the right balance is crucial and requires constant tweaking.

HOW : What do you find to be your biggest client related challenge?

Patricia: What I find to be the biggest client related challenge is working with clients who have never worked with a VA before and  to help them understand the meaning of virtual assistant as opposed to administrative assistant.  I have clients who still feel that they need to personally hand me projects, as opposed to virtually giving me the projects.  Of all of the clients I had who had this challenge, I am now down to just one client who still needs her “hand held”, and we are working on that.

HOW : What type of changes, if any, have you made to your business since start-up?

Patricia: When I first started, I was willing to “do anything” to get the signed contract.  I have realized now that cutting my costs to get the client, devalues myself and the value of my business.  I am worth the rate I charge, and if the potential client doesn’t understand the value I bring to them, they are not the “ideal” client for me.  The ones that I “discounted” my services to, have often been my most difficult clients.

The other change I have made is by taking a course to be a certified Social Media Marketing Specialist.  I wanted to have as much information as possible to be able to assist my clients who are requesting these services.

HOW : What is the one thing you wish you knew before you started your business?

Patricia: Knowing what “niche” I was going to focus on would have been valuable so as to define how to approach the “ideal” client and offer my services, but I found that I opened myself to all possibilities and in just 6 months have discovered what my niche offerings are.

HOW : What do you envision your business being like in 5 years?

Patricia: In 5 years, I would like my business to be running at about 30 billable hours per week for me personally with more business that I can sub-contract out, or possibly be able to have a Multi-VA service.

Patricia, thank you for sharing with us and being a part of our interview series here at Home Office Warrior.  It’s so wonderful to see the willingness to share experiences here in the virtual assistant industry.

I’m sure that Patricia’s answers, as well as our other interviewed VA’s, will prove to be helpful to many others.   For those of you that want to learn more about Patricia  and her business, be sure to head over to Your Extra Pair of Hands . You can also find Patricia on Twitter.

Look for another virtual assistant interview next week!

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.