Guest Post

Top 5 Lessons I’ve Learned in 5 Years of Working from Home

Alyssa Gregory owns avertua, LLC , a virtual assistant firm providing general business support, design services, and virtual assistant coaching and mentoring. She is the author of “VA Secrets Revealed! An Insider’s Guide to Being a Successful Virtual Assistant” and provides small business tips through her blog. She lives in New Jersey with her husband and two children.

This November marks the 5th anniversary of my virtual assistant company, avertua. I have learned many things over the past five years about business, marketing and working with clients. But perhaps some of the most important lessons I’ve learned are those that keep things moving behind the scenes when you work from home.

In honor of my anniversary, I have compiled the top five lessons I’ve learned while working from home. If you are a seasoned home-worker, you may nod in agreement as you read through my list. If you’re a new business owner or soon to be taking the plunge to work from home, hopefully you will get some ideas you can implement, and maybe even avoid some common mistakes many people who work from home make.

Here are my top lessons learned:

1 - Repeat After Me: I Am Working!

I have found that no matter how many times I tell family and friends that I’m working, there are always several people who don’t quite get it. They stop by unannounced; they call and want to talk for an hour; they make plans without checking with me. It’s been five years, and I am still telling the same people over and over again that I am not sitting around watching soap operas and eating bon-bons; I am WORKING.

My Lesson: If you’re repeating, “I can’t; I’m working,” over and over to the same people, it’s a lost cause. Don’t spend any more time getting frustrated or trying to get them to understand. Accept their misconceptions and realize that they are not going to change. Start to schedule time to get together way in advance and in the meantime, make your excuse, hang up the phone and get back to work!

2 - Discipline is a Must-Have

When you work from home distractions are everywhere. You’re in your own environment so you have constant reminders about what you will be doing when you’re not working: places you need to clean, yard work that needs to be done, and kids who want your attention. It is very easy to be distracted and sidetracked and without discipline it is virtually impossible to stay on track.

My Lesson: Set realistic goals for every day but don’t be set on strict adherence. Focus on your biggest priorities, but be flexible and be able to adjust if you are hit by distractions…because it’s inevitable you will be distracted from time-to-time.

3 - Treat Your Technology Like Royalty
Almost everyone I know that works from home relies on their computer. Your productivity can be negatively impacted by out-of-date, non-functional equipment and software. And heaven-forbid you ever experience a system crash! What are you doing to ensure you don’t experience costly downtime?

My Lesson: Make the necessary investment for the systems you need to do your job well. Update your software regularly, and run maintenance (virus check, system check, defrag) regularly. Create a contingency plan so you can continue to work in case of a problem with your primary computer. And please, back up your data!

4 - Get Organized and Create Systems NOW

When I started my business, I wasted many hours trying to find files misplaced on my computer, locating documents lost in the sea of paper on my desk, and recreating the wheel every time I needed to send a standard e-mail. It not only took its toll on my productivity, but it became frustrating and definitely didn’t create an environment conducive for work.

My Lesson: Get organized and make every effort to stay organized. Once you create your systems, manuals, and processes you will find you are able to get more done in less time, which is truly invaluable. Set aside time at least weekly to reevaluate, adjust and take action. The time you spend getting organized will serve you well for the life of your business.

5 - Setup (and Protect) Your Space
I have been lucky enough to have a room dedicated as my office since starting my business. And I have used my office to its fullest potential. But what if you don’t have the luxury of having a room just for your use? How do you create an area that “works” for your work?

My Lesson: Regardless of the location and the amount of area you have available, create a workspace that is off-limits to the family, separate from your living space, and functions as you need it to. You may have to be a little creative, but you absolutely need a space to call your own!

What are some of the biggest lessons you’ve learned while working from home? Add to my list by commenting below!

If you would like to purchased Alyssa’s wonderful ebook, you can use this link:

Guest Post

So, you want to work at home — tips to be successful

George Angus agreed to provide me with the following guest post. George is providing you with some of his best tips for being a successful Home Office Warrior. George publishes the blog, Tumblemoose Productions where he discusses becoming a successful freelance business owner. Make sure you visit his blog and check it out. Thanks for great guest post George.

So you’ve decided to be a Home Office Warrior. Ah, yes. The good life. Awake at 8am, stumble over to the computer in your jammies and let that first cup of java sink in. No commute, all the time and the world and you’ll probably get rich too!

I think most freelance business owners have at least a little chunk of this fantasy stored in the back of their brain. Perhaps the scenario above is what enticed someone to be a freelance business owner in the first place.

After a certain period of time, (about 15 minutes) it becomes apparent that the fantasy is just that: fantasy. Make no mistake, a Warriors job is a difficult one. It is a job. Of course there are benefits to this lifestyle and it works well for quite a few folks, not so well for others.

Here are some tips to help you on your way:

  • It is a job, treat it that way. If you are going to be successful, you have to buy into this basic foundation of being a Home Office Warrior. Take it serious and do your work.
  • Set a specific daily schedule and stick to it. One of the great things of having a home office is that depending on the type of freelance work you do and client needs, you can set your schedule for however you choose. Do you do your best work in the morning? Great! Set the alarm for 5am and get to it. Night owl? No problem. Work into the twilight.
  • Close the door. Your home office best serves you when it is in its very own special place. Try to not run things from the kitchen table. Your home office needs to have a door if possible, and it needs to be shut during working hours.
  • Balance your time. One of the reasons folks start a freelance business from home is to be able to drive the kids to soccer practice or take care of home needs on their own schedule. It truly is an advantage. Remember though, give back the time at some point during the day.
  • Kill all radios, televisions and other distracting devices. This may include parts of your computer. During work time, no surfing, no stumbling and no digging. No fair responding to personal emails, either. You’re at work. Work.
  • These simple tips should help you to build a solid foundation for becoming a successful freelance business owner.

    How about other freelance business owners who have become successful Warriors? What tips do you have for remaining focused and on the job?

    Guest Post

    Understanding Different Personalities

    This is the first in a series of guest post from Nancy Sutherland of the blog, Direct Sales Marketing & Mentoring. Nancy is a Home Office Warrior who understands how to relate to people. She has been very successful herself in running her own direct sales business.

    Did you ever get off the phone with a client wondering if he or she understood anything at all that you said? Speaking the same language, it’s easy to communicate with people who have a similar style and personality. If you have been in business for any time at all, you may notice that is not always the case.

    For example, some people prefer the bottom line, direct approach. Others will enjoy the colorful, persuasive conversation leading to a sale. Or you may find that there are clients who start out to be very hesitant, silent, or even skeptical of what you have to offer.

    Learning the DISC personality styles is very helpful for any home business. I can teach you the clues to listen and understand how to relate to others for the best possible outcome! The first step is to understand your own personality styles. I have found that most people have one or two that are high followed by the other two that are lower.

    A business owner of any size is in the people business, even when you have a home office or operate out of a remote location. You can save time and make more money by strengthening your communication skills. Sign up for a FREE personality profile test and worksheet by going to my website.

    Any there any home office warriors who are in Direct Sales or MLM Companies? Barefoot Boot Camp starts September 25- a Virtual event that you won’t want to miss! I will be teaching one of the six week teleconference classes! For more information- click here.

    NEXT- Strengths and Limitations of Each Type

    Guest Post

    HR picking my friends? I think I can do better

    humanresources.jpgGuest post from Andrew Norcross. He is a corporate commando longing for the home office life someday, just as soon as the rest of life works itself out. You can read his blog at Restless Like Me.

    In walking to the parking garage with a co-worker recently, the conversation turned to telecommuters. At some point, the mention of the “office camaraderie” and friends at the office was mentioned, and how those working from home were missing out. In my usual fashion, I made a sarcastic comment, “I’d like to think that I am more qualified and better at choosing my friends than HR. Furthermore, I’d hope that HR has the job description in mind more than my preferences on music and cigars.” We got to our respective vehicles, and went about our lives. But the conversation still stuck in my head. Where did the idea of the “office friend” come from? Why do people think it is so important?

    First off, I am blessed to have a fantastic group of friends, some of which I’ve had since elementary school. Also, I’ve lived in the same general area since I was 6, so there hasn’t been a lot of moving. In addition, I tend to naturally find people with similar interests and personalities, and make friends quite well. That being said, I’ve almost always worked a job with a large number of employees, whether it was the restaurants during high school and college, or the financial firm I am at now. So I’ve had the opportunity to make friends. And what have I always done? Made 1 or 2, played nice with the rest, and went about my business.

    Human Resources is a critical, sometimes overlooked member of a large corporate setting. However, the larger the company, the more isolated they become. I know at my firm, HR weeds through all applicants, do an initial phone or sit-down interview, and then forwards on who they deem a ‘potential hire’ to the specific manager looking to fill the position. Only at that point does the manager get to even see their resume, and then can set up another interview. A long and drawn out process indeed. Not to mention, the bigger the department, the less likely they are to know the quirks about the people they manage.

    Every job interview I’ve ever sat though has had the same basic questions, and I’ve usually given the same basic answers. Heck, there are books and college classes geared towards ‘nailing’ the interview. Not nearly as many classes in being a good friends. None of those questions go into any detail about you as a person, only you as a potential employee. And rightfully so. HR’s job is to find the best candidate for the position, not the best person for me to hang out with.

    From what I’ve experienced, there seems to be a generational divide in how groups of friends are formed. For the aging boomer and Gen X crowd, the office appears to be a focal point of social interaction. And why not? Most of their time is spent there, and a lot of the time away from the office is spent with family. College is long-over, and while a reunion or occasional “friends weekend” is nice for catching up, they are few and far between. So friends are made based on similar (if not shallow) interests, and life goes on.

Now with Gen Y entering the workplace, we’re using various social networks and other on-line tools to stay in touch with friends that we’ve met along our various life journeys. Whether it’s a college roommate, someone you met on a road trip, or a fellow person from your on-line life, it’s easier and easier to stay in touch with the people you WANT to be friends with, and less of an issue making friends with those you don’t.

But what about those friends after work? Besides the occasional happy hour or weekend BBQ, it’s unlikely that there is any interaction. Any why not? It’s simple: the common bond is the office. Without it, there’s no reason to talk. After all, how many ‘work friends’ do you have that you’d actually be friends with, had you never been paired up together by HR?

    Perfect example: I am having my annual Memorial Day BBQ. A big to-do each year, with about 30 or 40 people coming. How many from my department? Maybe 2. How many from the entire firm? 5, tops. Mind you, there are over 4000 employees there, and I’ve worked there 10 years.

    So the idea of the office being a required social hub is outdated at best, and counter-intuitive at worst. Keeping your social circle limited to those people you’re forced to work with could be robbing you of real social interaction, not to mention other ideas and experience that can have meaningful, positive effect on your business.

    Guest Post

    Some Simple Accounting Tips For the Home Business Owner

    taxes.jpegGuest post from Laura Spencer.

    Tax season may be over in the United States, but it’s not too late to start things off on the right foot for next year.

    If you’re new to working from home, then you might also be new to the accounting that goes along with running your own business. While this post isn’t meant to be a comprehensive guide for home business owners or to provide professional accounting advice, there are a few accounting tips that can help the new home business owner get off on the right foot.

    (Note: These tips are geared primarily towards a home business owner who is located in the United States, although the principles may possibly apply in some other countries.)

    Track Income. Keep a record of every dime that you receive. Many independent contractors make the mistake of believing that they do not have to report income if they do not receive a Form 1099. This is an incorrect belief. While a client is not required to send you a 1099 unless they pay you a total of $600, or more, during the tax year – you are still liable for taxes on the income that you receive. Home business owners who do work for international businesses should also track their income carefully since many foreign companies will not send a 1099 form, regardless of the amount.

    Keep receipts. You should have a paper trail for all business expenses that you incur during the year. This means that you should keep the receipts for any business-related major purchases (new computer, phone system, software, etc.) that you make as well as for your everyday operating expenses (ink for the printer, paper, postage, etc.). If you don’t have a record, then the expense may be challenged if you are audited.

    Self-employment tax. Many first-time business owners forget to set money aside for self-employment tax. When tax time rolls around, they are in for a shock when they realize that they are not only liable for the ordinary tax that an employer would have withheld, but also for the contribution an employer would have made towards Social Security and Medicare. Don’t let self-employment tax surprise you. Start saving for it now.

    The United States government actually provides a number of resources for small business owners and the self-employed. Some of the better ones include:

    The IRS’s one-stop resource – There’s a lot of links, and the information can seem overwhelming at first. If you stick with it, however, you can probably find the answer to many tax questions here.

    The U.S. Small Business Association – I’d especially like to highlight the Small Business planner, which is great for new businesses, and the Local Resources link.

    Business.gov – The official link to government regulations, information, and services designed especially for businesses. In particular, check the section with Small Business Guides.

    With a little preparation and planning, most new business owners learn to manage the accounting aspect of their business even if their background is NOT in accounting.

    Laura Spencer is a web-based freelance writer and blogger with over 18 years of professional writing experience. You can learn more about Laura at WritingThoughts, or you can catch up with her at Work From Home Momma or Business and Blogging.