Stuck in a Rut? Try this…

By Tina Hilton of Clerical Advantage

light_bulbBeing a Home Office Warrior comes with a lot of wonderful perks like flexible schedules, being your own boss and more.  But what many of us fail to share is that it can also come with a feeling of being alone, lack of motivation and fear.  Of course, traditional careers come with all of that too, but when you’re working for someone else, staying employed tends to motivate you when these type of situations arise.  When you’re self-employed , sometimes fear of failure can motivate, but it can also be paralyzing.

We’ve all been there. We may call it anything from writers block to being stuck in a rut, but no matter what you want to call it, you’re going to need to do something to get past it.  Everyone is different, so I can’t say what will work for you, but I’d like to share the two things that I do when I feel paralyzed in any way.

I learn something new.

If you know what’s holding you back, find a book, blog or video by someone who obviously know what it takes to solve your dilemma.  For example,  a few months ago I didn’t know just what to do with my blog. I was posting on a regular basis, I had a small readership but my visitor stats were sitting still.  So I went to blog expert and friend Grant Griffiths and signed up for his “31 Days to Kick Your Blog in The Butt” and actually did the things he suggested.  Not only have I seen a steady increase in visitors, but it inspired me to share my own knowledge in my “Virtual Assistant Survival Series” which became the “Virtual Assistant Survival Guide“.

But what if you just feel stuck, with no particular reason why you have lost focus?  You don’t just have to learn something business related.  Always wanted to play golf?  Make your own beaded jewelry?  Become a better amateur photographer?  Learn how.  Having a hobby to escape to can be an amazing inspiration for your business.  When we immerse ourselves in our businesses, as so many home office business owners tend to, it stands to reason that our brains go on business overload.  The simplicity of disconnecting and doing something enjoyable or creative often is just the thing to help you regain your business focus.

I read or watch something I find inspirational

Currently it’s Jeffery Gitomer’s ” Little Gold Book of YES! Attitude: How to Find, Build and Keep a YES! Attitude for a Lifetime of SUCCESS” that provides me with small chunks of inspiration in bite sized pieces.  Filled with ways to change negative thoughts and attitudes into positive ones, I can pick it up during a coffee break, lunch break or just when I’m feeling overwhelmed and it inspires me to change my way of thinking and reacting.

When I was first embarking on this adventure (both my business and my move from Maine to North Carolina) when I started questioning my sanity I pulled out my copy of  “Under the Tuscan Sun” and watched as Diane Lane followed her heart , with all of the twists, turns, ups and downs along the way.  So maybe a chick flick like that doesn’t do it for you, but I’m sure there’s a book or movie somewhere that does.  Or maybe even a YouTube video. Seriously.  Have you seen the lecture by Dr. Randy Pausch, “Achieving Your Childhood Dreams”?  If not, you owe it to yourself to head over there and watch it now.  It could be the most inspirational hour you’ve spent on the computer…ever.

All of the experts will tell you that when you hit a wall with your business you need to take a step back. Often times that’s easier said than done.  I’ve found that by using the two tips above it allows me to stop thinking so much about business and allows me to come back to it with a fresher outlook.

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.

Virtual Assistants

Answering the Question, What Do You Do?

By Tina Hilton of Clerical Advantage

What exactly is it you do?

I get that question a lot. From the first day I opened my virtual assistance business it became evident that I was going to have to learn how to perfect that so-called elevator speech, because no one that I came into contact with knew what a virtual assistant was. When called upon to introduce myself at networking events I always start by asking if anyone has heard of a virtual assistant. I see more hands now that I used to. Still, those same people who raise their hands end up finding me at some point and admitting that although they’ve heard of it, they really don’t know what one does. Or how they could use one.

In my short introduction I find it hard to really give an explanation of just what it is I do. I’ve always used the line “I provide administrative support to busy business professionals via the Internet”, but I still see a lot of blank stares. Even looking at my website copy (and that of other virtual assistants) I realize that I’m failing to truly answer the burning question.
What do you do?

Most of us have felt the need to define the term virtual assistant.  It’s why so many of us have generalized what we do.  And in generalizing, we’ve failed to truly inform anyone.

I think this was brought home to me today when I added a column to my Tweetdeck which brought me all Twitter Tweets with the term ‘virtual assistant’ in them.

First I realized a lot of VA’s spend their Twitter time giving examples of what ‘a virtual assistant’  can do. And next, I realized a lot of those things were not items that I provided.  Which means, if someone came to me after seeing one of those other virtual assistants tweets, they might end up very confused.

No wonder people don’t know what I do. Unlike most job descriptions, this one encompasses many specialties and many industries. The background and training of each individual virtual assistant determines just what they offer for services.  In reality, each and every virtual assistant offers something a little bit different than the next.

Perhaps we need to stop tweeting about what ‘a virtual assistant’ can do, and start tweeting about what we as  the individual virtual assistant can do. And maybe we also need to make it a little clearer on our websites too.

In light of this revelation, I think there are two ways to deal with the looming question of “What do you do?”.

If the person is asking about virtual assistants in general I think it would be fair to compare it to being an engineer.  Civil engineers, mechanical engineers and chemical engineers all do different things, yet they are all still engineers.  Social media VA’s, bookkeeping VA’s and generalist VA’s are all still virtual assistants.

And when they ask specifically what I do?  I’m working on coming up with a new elevator speech that is more specific to my services.  Not only that, but I’ve decided I need to revamp my explanation of services on my website.  I’m going to get specific. When someone comes to my website or reads my materials, they are going to have a much better idea of just what I can accomplish for them.

I think it’s time we stop trying to define the term ‘virtual assistant’ and instead show the world exactly what we can do.

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.

Virtual Assistants

2010, the Year of Changes?

By Tina Hilton of Clerical Advantage

I want to start off by saying ‘Thank You’  to our loyal Home Office Warriors. Both Grant and I are aware that the posting has been slow here in recent months.

But I have great news for all of you.

Part of the reason for that is because we have some big plans for HOW in 2010. And that means great things for all of you too. Be watching for a new look and tons of new helps and information for those of us who run our businesses from home.
And according to recent statistics, there are more of us than ever!

I want to start out by sharing a couple of items that can help you build success for your business in 2010.
If you’re a virtual assistant or virtual paralegal, I’ve got a couple of recommendations to help you get your business off to a great start for the New Year. (in fact the second item has useful information for any business providing services to others)
The first is the Virtual Paralegal Interview Series by Vicki Voisin. It’s a one of a kind four CD set that allows you to listen in on six in-depth interviews with what Vicki describes as six ’stars’ of the virtual paralegal world to answer important questions about working virtually in the legal industry.
It’s literally like being able to sit down and chat with virtual service professionals who are providing services to legal professionals daily.
Through these interviews, you’ll learn:

  • Why you should consider a virtual business…
  • How your skills will transfer to working virtually…
  • How to set up your business…
  • What equipment you’ll need…
  • The recommended software programs…
  • How to deal with security and ethics issues…
  • and much more.

You can learn more about the Virtual Paralegal Interview Series at Vicki’s website, Paralegal Mentor.

Yes, I’m one of the professionals interviewed, and I’ve still learned a lot of valuable information from the series, which is why I’m sure you will too.

You don’t have to be a virtual paralegal to benefit from my new e-book the VA Survival Guide. It was born because as I was penning the VA Survival Series for my blog, I had so much information to share that it wouldn’t fit in blog format. So I pulled it all together, along with a workbook that includes reusable templates and launched it to the public on January 4th.

This isn’t another ‘how to’ book for VA’s.

In fact, you won’t find instructions on how to become a virtual assistant in its pages. Instead you’ll find information on things like setting business policies, making changes to your business and other helps for ‘working’ your business.

If you’re ready to take your business beyond start-up or feel like you need something to help you take it to the next level, I believe you’ll find it in the pages of this e-book.

And…For a limited time, you can get it at a great price along with the truly amazing free bonus of Grant Griffiths’ popular “31 Days to Kick Your Blog in the Butt” and his “30 Days of Twitter Tips & Hints”. The free bonus alone is worth the cost of the book.
Find out how you can take advantage of this limited time price/bonus by clicking on the image below.

Again, stay tuned for exciting new changes here at Home Office Warrior. You won’t want to miss what we have in store for 2010!

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.

Virtual Assistants

A ‘Gift’ for Virtual Professionals

By Tina Hilton of Clerical Advantage

gift-2It’s the holiday season, so it only seems right that I ‘give a little gift’ to the Virtual Assistant community.

In the spirit of the Twelve Days of Christmas, I’ll be sharing survival tips for virtual assistants from Monday, December 14 through Christmas Day on the blog at Clerical Advantage. These tips were born because of the numerous times I’ve been contacted by new and struggling virtual assistants needing some advice. You can find out more here and you can even sign up for the newsletter to have them delivered right to your inbox.

But that’s not the only thing I want to share with you. Vicki Voisin, The Paralegal Mentor has compiled a Tip Guide for Virtual Paralegals entitled “Sixty-Six Solid Tips From Your Virtual Paralegal Success Team” and you can get your own copy here. I’m honored to have been included, giving my tips for online marketing.

Happy Holidays!

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.

Virtual Assistants

What To Do When You Hit a Business Roadblock

By Tina Hilton of Clerical Advantage

roadblockAs entrepreneurs, whether virtual assistants or any other business venture, we start out with a bright, positive outlook. We’re excited about what we have to offer and optimistic about how successful we’re going to be offering it to others. The excitement bubbles over and we attack whatever we need to do with gusto.

But then something happens along the way. For VA’s it’s often the difficulty in finding that first client, or sufficient clients to keep the business rolling along. It seems like the real world comes crashing down on our enthusiasm and douses us with the ice cold bucket of reality. At this point, it’s easy to get discouraged and depressed.

It’s at that point when so many small business owners say “It’s too hard.”

I’m not going to make light of it here or refer to the little engine that could. If you’re at this point in your business, you’ve already repeated every inspirational quote to yourself a hundred times.What I am going to tell you is that every business owner hits this point. Yes, even the ones that have thriving and successful businesses.

So what’s the secret?

Are they the lucky ones that just happened to stumble across that client just when they needed one? Although it may seem that way, the answer is no.

The difference is in the way they deal with business roadblocks.

Have you ever noticed that some of the most successful people ‘hit it big’ when they are at their lowest point?

J.K. Rowling immediately comes to mind, but there are tons of stories about people who were in desperate situations and found success in the midst of it. It’s not just a coincidence or fate. The fact is, when you’re in that situation and things aren’t working, you have no choice but to find a way to make it work. Instead of making excuses you make changes. If you’re not attracting clients, you come up with some way of doing so, even if that way is farfetched or never been tried. You take chances because failure isn’t an option.

Granted it’s a unenviable situation, but it forces them to continue forward, because the alternative is unthinkable. In fact, I doubt they even entertain the thought of not succeeding, they just focus all of that energy on what they can do in order to succeed.

I’m not suggesting that you put yourself in that type of situation in order to succeed. But I am telling you that you need to think more the way they do. Instead of thinking that you might fail, think of ways to change your situation. No idea is too crazy. Just because someone else hasn’t done it yet, doesn’t mean it won’t work. Stop those internal thoughts that say “If I don’t get a client or more clients I’m going to have to close my business and forget my dream” . Replace them with “I need to find a new way to get the attention of clients that need my services.”

If you’re defeated in your mind, how then can you expect your business to succeed?

Think about it this way. If you’re traveling to a destination and come upon a roadblock, what do you do? Do you just sit there and hope that the roadblock will somehow magically disappear or do you find another route to reach your destination?  Stop waiting for the roadblocks to disappear and find your alternate route.

If you have questions concerning virtual assistance or have an interest in working with a virtual assistant you can contact Tina Hilton or visit her business website for Clerical Advantage.